WasteExpo is part of the Informa Markets Division of Informa PLC

2024 Market Leaders
2024 Market Leaders

Exhibitor FAQs

Here is the link to log in to your Exhibitor Console:  https://exhibitor.wasteexpo.com/we25/public/e_login.aspx

To log in to your Exhibitor Console, you’ll need your company password which is listed on your booth confirmation, on the second page of your WasteExpo 2025 Invoice.  If you don’t have access to this, click here to login, then click on the link under “Forgot Password”. 

Please Note: the email associated with your password is the primary contact for WasteExpo (the recipient of your invoice).  If someone else should be the primary contact, please contact our sales coordinator Nicki McNeill so we can update the contact information and get you what you need! 

May 6-7, 2025 - 10:00am - 5:00pm
May 8, 2025 - 10:00am - 1:00pm

You may contact one of our sales reps to inquire about booth selection or for a Step-by-Step process including contracts, the floor plan, etc.

See listing of standard booth entitlements below:

  • Exhibit space with 8'3" backdrop and 3' side dividers.
  • Company ID sign including company name and booth number.
  • Unlimited use of the VIP Pass to invite your customers to the show (includes free access to the show floor and a discounted All Conference Pass). 
  • Company listing including contact information, link and a 50-word description on WasteExpo.com, online and in the mobile app.
  • Exhibitor Service Kit (ESK) - a guide to smooth planning, installing and dismantling of your exhibit space.

You can visit the Hotel page anytime to check hotel information. Through our official housing partner, onPeak, we provide reduced hotel rates and travel discounts for your trip to WasteExpo. Note that onPeak is the only official hotel provider associated with our event. While other hotel resellers may contact you offering accommodations for your trip, they are NOT endorsed by or affiliated with the show and entering into financial agreements with non-endorsed companies can have costly consequences.

onPeak – 8:00am – 6:00pm (CST)

  • (800) 727-2467 – U.S. Toll-Free
  • (312) 527-7300 – International

Look out for scammers

Watch out! You may get emails claiming to be the WasteExpo hotel provider. But beware – onPeak is the only hotel provider endorsed by WasteExpo 2024. If you are contacted by other third-party companies offering hotel assistance, please beaware they are not endorsed by our event. Entering into financial agreements with these companies can have costly consequences and are not protected by event management. Please only use onPeak and book through our site.

All exhibitors receive a complimentary online exhibitor listing including contact information, link and a 50-word description. Be sure to add your company description for your printed and show directory listings by logging into your exhibitor console, selecting edit booth info and entering your “Print Profile".


All information is in the Exhibitor Service Kit (ESK), which will be available later this year.

Welcome! We're excited for you to exhibit at WasteExpo. WasteExpo is the best place to feature your brand, reach key buyers and decision makers, meet new prospects and more.

Your Exhibitor Console will be the place to go for all your preparations for the show including the Exhibitor Service Kit (ESK), how to update your exhibitor profile, registering for badges, access to marketing tools, WasteExpo logos and much more.

No, WasteExpo does not sell their list or database. You may get emails claiming to be the WasteExpo sales team. But they're 100% not legit and can cost you money. Beware of these scammers. WasteExpo does not work with any third-party list provider. Please contact sales for more info.

We have options to reach out to our audience through sponsorships - click here to view opportunities

All Exhibitor badges are unlimited and free if ordered by 2/28/25.

Badges ordered after 2/28/25 and onsite are allotted as follows:

  • Four FREE badges for the first 100 square feet
  • Another Four FREE badges for each additional 100 square feet to a maximum of 50 free badges.
  • Badges beyond this allotment are priced at $60 per badge

IMPORTANT: Exhibitor badges are for exhibitor personnel, not for guests or attendees

Exhibitor Badges will provide access to: 

  • Show floor during setup/move-out hours, and all exhibit floor show hours
  • Healthcare Waste Tabletops
  • Welcome Reception, Monday, May 5, 2025 (more information coming soon...)
  • General Conferences (education sessions and tracks: Food Recovery Forum; Composting & Organics Recycling Track; Business Insights & Policy; Operations, Fleet & Safety; Recycling & Landfill; Technology & Innovation)
  • Does NOT include: Premium Conference & Co-located events:  Healthcare Waste Conference, Investor Summit, Waste360 Awards Ceremony
    • You can order registrations to these at an additional cost when ordering your badges
  • WasteExpo Welcome Reception
    • All exhibitors are allotted Welcome Reception Tickets based on their booth size, similar to the badge allotment – 4 tickets/100 sqft of booth space (even before the March 1st deadline for unlimited exhibitor badges). Additional tickets may be purchased in Exhibitor Registration for $95/ticket.  Allotted tickets will print out onsite with Exhibitor Badges, no action needed.

We have two easy ways to invite your customers to WasteExpo!

  • VIP Pass – You will receive a VIP pass to email to as many customers as you would like, or simply share the Promo Code in the email with them.  They will register for the show and use the promo code to receive free exhibit hall access and a 25% discount off the Premium Conference Pass.
  • Feathr – We have partnered with Feathr, which will be able to be accessed in your Exhibitor Console or through a custom email you will recieve. Once you log into your personalized dashboard, you can send invitations to your customers and use our WasteExpo branding to promote your presence at the show. For questions regarding feathr once it’s available, you can contact [email protected]

If you are already an exhibitor, please log into your Exhibitor Console and click on the link for the Exhibitor Services Kit. The ESK will be available towards the end of this year.

The Exhibitor Service Kit has all the move-in, move-out information, our official vendors and their pricing to order items for your booth, booth guidelines, booth approval form, and all the necessary information to review for the show.

Exhibitors can take photos of their OWN booth and team at WasteExpo.  We encourage all exhibitors to take photos, post on social media and share their WasteExpo experience with their family, friends and colleagues! Don't forget to use #WasteExpo when sharing posts! 

Facebook: WasteExpo
Instagram: wasteexpo
LinkedIn: WasteExpo
Twitter: Waste_Expo
TikTok: wasteexpo