Exhibitor Resources

Welcome to Exhibitor Resources. We're excited for you to exhibit at WasteExpo! WasteExpo is the best place to feature your brand, reach key buyers and decision makers, meet new prospects and more. Use these helpful resources to kickstart your trade show exhibit plan. We encourage you to check back often for updates and additional information.

Show Floor Date and Hours

Education & Events
May 5-8, 2025

Expo Hall
Tuesday, May 6th: 10:00 AM - 5:00 PM
Wednesday, May 7th: 10:00 AM - 5:00 PM
Thursday, May 8th: 10:00 AM - 1:00 PM

Welcome Reception

Kick off your WasteExpo experience at the best party in town - the WasteExpo Welcome Reception.

Monday, May 5, 2025
*Tickets are required – more information below under Exhibitor Quick Links.

NOTICE: BEWARE of Scam Offers!

Beware of companies FALSELY representing themselves as official partners of WasteExpo. Scam offers include unverified “official” attendee lists, hotel packages, exhibitor listings in guides and publications not associated with WasteExpo, and more. PLEASE don’t do business with any of these companies. If you doubt anyone who has contacted you, reach out to Show Management for verification.

Exhibitor Webinar Series

Join us Friday, April 4, at 10 AM CST for the first of our brand new WasteExpo Exhibitor Webinar series! This is an informative webinar designed to help you know how to best prepare for WasteExpo 2025 and make the most of your experience. This session will cover key topics to ensure your success, with insights from the WasteExpo Team and the Las Vegas Convention Center. It’s also a great opportunity to get your questions answered!

Login to the Exhibitor Hub to access all the things you’ll need to prepare for the show. Your login information can be found on the second page of your invoice/confirmation statement from when you first reserved your booth. If you need help finding this, please contact our customer service team at [email protected].

Things to do/view in the Exhibitor Hub:

Update your online exhibitor listing
Register for your Exhibitor Badges - Coming later this year
View the Exhibitor Service Kit (ESK) - Coming later this year
Invite customers to WasteExpo to visit your booth
Register for hotels
And more!

Exhibitor Webinar Series

Join us Friday, March 7, at 11 AM EST for the first of our brand new WasteExpo Exhibitor Webinar series! This is an informative webinar designed to help you know how to best prepare for WasteExpo 2025 and make the most of your experience. This session will cover key topics to ensure your success, with insights from the WasteExpo Team and the Las Vegas Convention Center. It’s also a great opportunity to get your questions answered!

Exhibitor Quick Links

Access the Exhibitor Hub

Access Registration to sign up for your Exhibitor Badges
Find the Exhibitor Service Kit (ESK)
Find important deadlines
Booth your hotel
Submit your booth approval form
Access the Event Platform to update information about your booth that appears online and in the mobile app, including company description, logos, URLS, products, etc
And more!

Exhibitor Hub Login Information

To log in to the Exhibitor Hub, you will need to create your own password the first time you access the hub. Please NOTE: the email associated with your password is the primary contact for WasteExpo (the recipient of your invoice). If someone else should be the primary contact, please contact Nicki McNeill so she can update the contact information and get you what you need! For additional information and step by step instructions, here is a helpful guide to the Exhibitor Hub & Event Platform.

Access the Event Platform

Add company description, logo and website
Add social media handles/accounts
Select company or product categories
Add company products
Add header images, background image, press releases and more with an enhanced listing package
Add or edit team members
Modify of add public company contact information
Connect with show participants and request meetings
Respond to chats from attendees
And more!

Exhibitor Hub Login Information

To access the Event Platform, click the "Access Event Platform" button in your Exhibitor Hub. Once redirected, select "Log in" at the top right and enter the email associated with your Exhibitor Hub. After logging in, click the pencil icon next to your company name to make edits. Alternatively, you can access the platform directly using the link: https://exhibitors.wasteexpo.com/. For additional information and step by step instructions, here is a helpful guide to the Exhibitor Hub & Event Platform.

Online Exhibitor Listing

Your online exhibitor listing is a valuable tool that lets attendees know who you are.

You will want to update your online listing as soon as possible. Your online exhibitor directory listing includes:

A company description & URL
Your social media links
Company logo
Up to 10 product categories to assist in attendee searches
One product image
Change the current last sentence to say Login to the Exhibitor Hub and click on the Event Platform button to begin.

Please ask your Account Manager about upgrades and sponsorship opportunities. Login to the Exhibitor Hub and click on Edit Booth Info to begin. For help with the Event Platform, click here for a guide to the Exhibitor Hub and Event Platform.

Badge Information

Badges are allotted based on your booth size as follows:

Four FREE badges per 100 square feet of booth space, up to a maximum of 50 free badges. (ie: if your booth is 100 sqft, you will receive four free badges. If it’s 400 sq ft, you will receive 16 free badges.)
Badges beyond this allotment are priced at $55 per badge.

IMPORTANT: Exhibitor badges are for exhibitor personnel, not for guests or attendees. We do have two programs to allow you to invite an unlimited amount of your customers or guests to WasteExpo. More information is below under “Customer Invite Program.”

Exhibitor Badges will provide access to:

Show floor during setup/move-out hours, and all exhibit floor show hours
Healthcare Waste Tabletops
General Conferences (education sessions and tracks: Food Recovery Forum; Composting & Organics Recycling; Business Insights & Policy; Operations, Fleet & Safety; Recycling & Landfill; Sustainability Talks, Technology & Innovation)
Does NOT include: Premium Conference & Co-located events: Healthcare Waste Conference, Investor Summit. You can register for these at an additional cost when ordering your badges.

Exhibitor Service Kit (ESK)

The Exhibitor Service Kit (ESK) is your one stop guide for:

Show rules and regulations, booth guidelines, important deadlines, shipping information, move-in and move-out, targeted move-in floor plan, ordering carpet and any items for your booth, ordering internet or electricity, booth approval form, and much more.

We encourage all exhibitors to access the ESK through the Exhibitor Hub so you can view the ESK among all the other links you’ll need to prepare for WasteExpo.

Here is a direct link to the ESK as well: https://ordering.ges.com/011602630. Please note, no orders can be placed unless you are already an exhibitor with a booth in the show.

Customer Invite Program

We have two easy ways to invite your customers to WasteExpo!

VIP Pass – Download the VIP Pass and email it to as many customers as you would like, or simply share the promo code in the email with them. They would just register for the show and use the promo code to receive free exhibit hall access and a 25% discount off the Premium Conference Pass.
Feathr – We have partnered with Feathr, which is accessible in your Exhibitor Hub. Once you log into your personalized dashboard, you can send invitations to your customers and use our WasteExpo branding to promote your presence at the show. For questions regarding feathr once it’s available, you can contact [email protected].

Marketing and Sponsorships can add that little something extra to help you stand out from the crowd. We have a variety of options of all price points and ways to promote your brand.

Hotel and Travel Options

You can visit the hotel page anytime to check hotel information. Through our official hotel partner, onPeak, we provide reduced rates and travel discounts for your trip to WasteExpo. Note that onPeak is the only official hotel provider associated with our event. While other hotel resellers may contact you offering accommodations for your trip, they are NOT endorsed by or affiliated with the show and entering into financial agreements with non-endorsed companies can have costly consequences.

To contact onPeak:
Online Booking: Hotel Page
Phone: (800) 727-2467
International: (312) 527-7300
Email: [email protected]

Welcome Reception Tickets

All exhibitors are allotted Welcome Reception tickets based on their booth size, similar to the badge allotment – 4 tickets/100 sqft of booth space to a max of 50 tickets.

Allotted tickets for each exhibitor will be added to the main contact’s badge. Only badges over your allotment will be charged $95 per ticket.

Sponsorships

Stand out among 550+ exhibitors and make a lasting impression on thousands of potential customers. Visit the Sponsorships page to browse through a range of on-site and digital promotional opportunities designed to suit any goal or any budget to drive traffic to your booth and provide maximum impact

Exhibitor FAQs

Do you have more questions? Check out our Exhibitor FAQs page.

Exhibitor Newsletters and Webinars

Here you can find links to monthly exhibitor newsletters with important information and steps to ensure you have a successful show!

All Webinars

Newsletters
November 2024

Trade Event Partnership Program (TEPP)

Meet with pre-screened international buyers directly onsite at WasteExpo with the Trade Event Partnership Program (TEPP)! We have partnered with the U.S. Department of Commerce to help offer services to help U.S. Companies who are seeking to grow their international presence.

Learn More

Marketing Resources

Let your customers and prospects know you're participating at WasteExpo. Whether you're an exhibitor, sponsor, or both, you may utilize the following marketing tools to get the word out that you'll be at WasteExpo

View all branding guidelines here.

Download the Waste360 Media Kit here.

Download WasteExpo Logos here.

There are specific guidelines that must be followed regarding usage of WasteExpo's logo and branding for marketing and/or advertising purposes. These brand guidelines have been developed to show the proper way to use and interact with WasteExpo.

The official hashtag for the event is #WasteExpo

Mistakes happen... please don't spell WasteExpo:

Waste Expo
WASTEEXPO
Wasteexpo
wasteexpo

Tips for Pre-Show Preparation and Onsite Action Items

Onsite

Lead Retrieval — Investing in a badge scanner will help to keep track of sales leads and their contact info which will also save time and effort in the long run. You can order this through the Exhibitor Service Kit.

Badge/ID — Make sure that you have your badge and photo ID on you at all times.

Meals — Make sure you have water and snacks.

Need help onsite? — Know your Floor Manager and GES Service Executive.

Conference and Events —Take advantage of educational seminars as well as events that offer onsite networking opportunities.

Boothmanship

What is Boothmanship?
Simply put, Boothmanship is the way you conduct yourself when you are in your booth during show floor hours. It can go a long way in determining whether or not you have a successful show. It takes only 4 seconds to make a first impression on an attendee (good or bad) and you only have one chance to make a first impression!

Remember to be courteous, professional, make eye contact, and smile!

Tips for Booth Etiquette

While working the exhibit, don't sit in your booth or lean on the exhibit counters.
Don't spend time talking on your cell phone, with booth neighbors, or to your other booth staff.
Make eye contact; never ignore a prospect, even if you're with another prospect. (Give them a nod and "just a minute" sign). Include them into your conversation.

Post Show

Make sure that you follow up with your booth leads shortly after the show. This will help keep your product fresh in their mind, show that you want to do business, and get your leads into the next step of the sales process.

Evaluate the event based on your goals. What worked; what didn't?

Keep your brand at the forefront of your customers' minds. We offer digital marketing solutions to help you reach more WasteExpo and Waste360 customers year-round.
WasteExpo Sponsorship & Marketing Opportunities
Waste360 Media Kit