Exhibitor Resources

Welcome to Exhibitor Resources. We're excited for you to exhibit at WasteExpo! WasteExpo is the best place to feature your brand, reach key buyers and decision makers, meet new prospects and more. Use these helpful resources to kickstart your trade show exhibit plan. We encourage you to check back often for updates and additional information.

Show Floor Date and Hours

Education & Events
May 5-8, 2025

Expo Hall
Tuesday, May 6th: 10:00 AM - 5:00 PM
Wednesday, May 7th: 10:00 AM - 5:00 PM
Thursday, May 8th: 10:00 AM - 1:00 PM

Welcome Reception

Kick off your WasteExpo experience at the best party in town - the WasteExpo Welcome Reception.

Monday, May 5, 2025
*Tickets are required – more information below under Exhibitor Quick Links.

Important First Steps

Login to the Exhibitor Hub to access all the things you’ll need to prepare for the show. Your login information can be found on the second page of your invoice/confirmation statement from when you first reserved your booth. If you need help finding this, please contact our customer service team at [email protected].

Things to do/view in the Exhibitor Hub:

Update your online exhibitor listing
Register for your Exhibitor Badges - Coming later this year
View the Exhibitor Service Kit (ESK) - Coming later this year
Invite customers to WasteExpo to visit your booth
Register for hotels
And more!

Exhibitor Quick Links

Access the Exhibitor Hub

Edit your booth information that appears on your online and print directory listing
Register your team badges
Find the Exhibitor Service Kit (ESK) - Coming later this year
Book your hotel
Submit your booth approval form
Increase your brand awareness
Find important deadlines
And more!

Exhibitor Hub Login Information

To log in to the Exhibitor Hub, you will need to create your own password the first time you access the hub. Please NOTE: the email associated with your password is the primary contact for WasteExpo (the recipient of your invoice). If someone else should be the primary contact, please contact Nikki Morin with our customer service team so we can update the contact information and get you what you need!

Online Exhibitor Listing

This is a valuable tool that lets attendees know who you are.

You will want to update your online listing as soon as possible. Your online exhibitor directory listing includes:

A company description of up to 500 characters long
Up to ten product category boxes to assist in attendee searches
Company URL

Please ask your Account Manager about upgrades and sponsorship opportunities. Login to the Exhibitor Hub and click on Edit Booth Info to begin.

Badge Information

All Exhibitor badges are unlimited and free if ordered by 2/28/25.

Badges ordered after 2/28/25 and onsite are allotted based on your booth size as follows:

Four FREE badges per 100 square feet of booth space, up to a maximum of 50 free badges. (ie: if your booth is 100 sqft, you will receive four free badges. If it’s 400 sq ft, you will receive 16 free badges.)
Badges beyond this allotment are priced at $55 per badge.

IMPORTANT: Exhibitor badges are for exhibitor personnel, not for guests or attendees. We do have two programs to allow you to invite an unlimited amount of your customers or guests to WasteExpo. More information is below under “Customer Invite Program.”

Exhibitor Badges will provide access to:

Show floor during setup/move-out hours, and all exhibit floor show hours
Healthcare Waste Tabletops
General Conferences (education sessions and tracks: Food Recovery Forum; Composting & Organics Recycling; Business Insights & Policy; Operations, Fleet & Safety; Recycling & Landfill; Sustainability Talks, Technology & Innovation)
Does NOT include: Premium Conference & Co-located events: Healthcare Waste Conference, Investor Summit. You can register for these at an additional cost when ordering your badges.

Exhibitor Service Kit (ESK)

The Exhibitor Service Kit is your one stop guide to show rules and regulations, shipping and move in information, and ordering carpet, furniture, etc. for your booth. You can also order internet, electricity and lead retrieval from here. The ESK will be live on the website approximately five months before the show. We will send out an email notifying exhibitors when the ESK is available.

Within the ESK you can find the booth approval form. The booth approval form is requested for all exhibitors to ensure that no enforcement of the booth rules and regulations is necessary onsite.

Shipping information is available in the ESK.

Targeted move-in floor plan will also be available soon.

Customer Invite Program

We have two easy ways to invite your customers to WasteExpo!

VIP Pass – Download the VIP Pass and email it to as many customers as you would like, or simply share the promo code in the email with them. They would just register for the show and use the promo code to receive free exhibit hall access and a 25% discount off the Premium Conference Pass.
Feathr – We have partnered with Feathr, which will be accessible in your Exhibitor Console or through a custom email they will send you once available. Once you log into your personalized dashboard, you can send invitations to your customers and use our WasteExpo branding to promote your presence at the show. For questions regarding feathr once it’s available, you can contact [email protected].

Marketing and Sponsorships can add that little something extra to help you stand out from the crowd. We have a variety of options of all price points and ways to promote your brand.

Hotel and Travel Options

You can visit the hotel page anytime to check hotel information. Through our official hotel partner, onPeak, we provide reduced rates and travel discounts for your trip to WasteExpo. Note that onPeak is the only official hotel provider associated with our event. While other hotel resellers may contact you offering accommodations for your trip, they are NOT endorsed by or affiliated with the show and entering into financial agreements with non-endorsed companies can have costly consequences.

To contact onPeak:
Online Booking: Hotel Page
Phone: (800) 727-2467
International: (312) 527-7300
Email: [email protected]

Welcome Reception Tickets

All exhibitors are allotted Welcome Reception tickets based on their booth size, similar to the badge allotment – 4 tickets/100 sqft of booth space to a max of 50 tickets (there are no unlimited welcome reception tickets, even before the February 28th deadline).

Allotted tickets for each exhibitor will be added to the main contact’s badge. Only badges over your allotment will be charged $95 per ticket.

Sponsorships

Stand out among 550+ exhibitors and make a lasting impression on thousands of potential customers. Visit the Sponsorships page to browse through a range of on-site and digital promotional opportunities designed to suit any goal or any budget to drive traffic to your booth and provide maximum impact

Exhibitor FAQs

Do you have more questions? Check out our Exhibitor FAQs page.

Trade Event Partnership Program (TEPP)

Meet with pre-screened international buyers directly onsite at WasteExpo with the Trade Event Partnership Program (TEPP)! We have partnered with the U.S. Department of Commerce to help offer services to help U.S. Companies who are seeking to grow their international presence.

Learn More

Marketing Resources

Let your customers and prospects know you're participating at WasteExpo. Whether you're an exhibitor, sponsor, or both, you may utilize the following marketing tools to get the word out that you'll be at WasteExpo

View all branding guidelines here.

Download the Waste360 Media Kit here.

Download WasteExpo Logos here.

There are specific guidelines that must be followed regarding usage of WasteExpo's logo and branding for marketing and/or advertising purposes. These brand guidelines have been developed to show the proper way to use and interact with WasteExpo.

The official hashtag for the event is #WasteExpo

Mistakes happen... please don't spell WasteExpo:

Waste Expo
WASTEEXPO
Wasteexpo
wasteexpo

Tips for Pre-Show Preparation and Onsite Action Items

Onsite

Lead Retrieval — Investing in a badge scanner will help to keep track of sales leads and their contact info which will also save time and effort in the long run. You can order this through the Exhibitor Service Kit.

Badge/ID — Make sure that you have your badge and photo ID on you at all times.

Meals — Make sure you have water and snacks.

Need help onsite? — Know your Floor Manager and GES Service Executive.

Conference and Events —Take advantage of educational seminars as well as events that offer onsite networking opportunities.

Boothmanship

What is Boothmanship?
Simply put, Boothmanship is the way you conduct yourself when you are in your booth during show floor hours. It can go a long way in determining whether or not you have a successful show. It takes only 4 seconds to make a first impression on an attendee (good or bad) and you only have one chance to make a first impression!

Remember to be courteous, professional, make eye contact, and smile!

Tips for Booth Etiquette

While working the exhibit, don't sit in your booth or lean on the exhibit counters.
Don't spend time talking on your cell phone, with booth neighbors, or to your other booth staff.
Make eye contact; never ignore a prospect, even if you're with another prospect. (Give them a nod and "just a minute" sign). Include them into your conversation.

Post Show

Make sure that you follow up with your booth leads shortly after the show. This will help keep your product fresh in their mind, show that you want to do business, and get your leads into the next step of the sales process.

Evaluate the event based on your goals. What worked; what didn't?

Keep your brand at the forefront of your customers' minds. We offer digital marketing solutions to help you reach more WasteExpo and Waste360 customers year-round.
WasteExpo Sponsorship & Marketing Opportunities
Waste360 Media Kit